CMP 105: Year-End Document Processing Calendar
Date Day Description
4/13/09 Mon First day to post Requisition Documents for FY10 (enter 7/1/09 record date on Header page)
5/4/09 Mon Last day to enter FY09 Requisition Documents (RQS) for requisitions that exceed the bid threshold of $50,000
6/17/09 Wed Last day a Requisition Document (RQS) can be entered for FY09 for requisitions below $50,000 bid threshold.  After this date RQS documents must be recorded in FY10 by entering a record date of 7/1/09.
6/19/09 Fri Last day to process non-stock requests through TMA “Purchase Requisition” (PR) process
6/24/09 Wed Last day to process FY09 Staples Orders
6/26/09 Fri Time Sheets Due - All hours worked through June 28th must be submitted on-line or to the Human Resources Office no later than 2:00 p.m. on June 26th.
6/29/09 Mon Last day to process Non-Stock TMA “Run-Slip” Requests. Run-Slip requests made after June 29, 2009 shall be cancelled
6/29/09 Mon Last day to create travel TA documents with cash advances and pre-travel reimbursements.
6/29/09 Mon Last day to run Advantage checks for FY09.  After 6/29, FY09 payments will be recorded as accrued expenses in FY09 for accounting purposes.  
6/29/09 Mon Last day to process FY09 TMA stock requests via the Campus Supply/TMA iSD web-site
6/30/09 Tue Last day to process FY09 over the counter TMA stock requests trough Campus Supply.
6/30/09 Tue Last day to create travel TA documents for FY09 with encumbrances only.
6/30/09 Tue Last day Departmental Purchase Order Documents (PD) can be entered for FY09.  Documents should only be entered for goods/services received on or before 6/30/09.
6/30/09 Tue Cash Deposits (departmental deposits, travel reimbursements, etc.) must be delivered by noon on June 30, 2009 to the Office of the Bursar in Gammage. Any deposits dropped in drop boxes after 12:00 Noon on June 30, 2009 cannot be processed in FY09.
7/7/09 Tue The Petty Cash Form to reimburse petty cash must be delivered to Accounts Payable no later than 12:00 noon on this day.
7/7/09 Tue Last day to submit check Void Requests for FY09.
7/7/09 Tue Last day to submit Receiver Documents (RC) for goods received on or before June 30th (received date should match date goods/services were physically received).  RC documents for the final receipt on a blanket order must be entered as final.  Any goods or services invoiced prior to June 30, 2009 are FY09 business and must be paid in FY09.
7/7/09 Tue Last day to close out Travel Authorization Documents (TA) with Travel Payment Documents (TP) for FY09.  TP documents must be entered with a record date of 6/30/09
7/7/09 Tue Last day to process Check Request Forms through Accounts Payable.  Forms must be received in Accounts Payable by 12:00 noon.
7/9/09 Thurs Last day to process Invoice Documents (IN) through Accounts Payable.  Departments must forward FY09 vendor invoices to Accounts Payable for goods/services received in FY09 by this date. 
7/10/09 Fri Last day to process Payroll Transfer Forms for pay periods up through pay period ending 6/28/08.  See Forms.
7/13/09 Mon Time Sheets are due - All hours worked through July 12th (includes 6/29 and 6/30) must be submitted on-line or to the Human Resources Office no later than 10:00 a.m. on July 13th.
7/13/09 Mon Last day to process Transfer Documents (IET) for FY09 with a 6/30/09 record date without an override. 
7/13/09 Mon Last day to process Departmental Journal Voucher (JV) documents with a 6/30/09 Record Date. 
7/15/09 Wed Final FY09 payroll.  Expense is split 20% (2 days) to FY09 and 80% (8 days) to FY10.
7/17/09 Fri Last day to process Transfer Documents (IET) for FY09 with a 6/30/09 record date and an override by Jurisdictional Budget Manager (JFR).
7/17/09 Fri Last day to process Payroll Transfer Forms and Fund Transfers through the Comptroller's Office and Sponsored Project Services.  See Forms.

Related Links:  CMP 105: Fiscal Year-End Closing