Comptroller's Office
 Policies and Procedures Manual

Effective: 01/01/2000
Revised: 05/16/2013 

CMP 301 03: Deposits - Grant and Contract Funds


Purpose

To deposit federal, state, and local government grant and contract funds properly


Source

University policy

Policy

All Federal, state, and local government grant and contract funds are to be deposited only into a post award account and not to any NAU departmental accounts. This includes all  federal pass through funds, tribal funds, Bureau of Indian Affairs (BIA), Bureau of Land Management (BLM), and all other government checks. These funds should be administered by the Office of Grants and Contracts and Post Award Accounting Services and Fiscal Compliance Do not take these checks directly to a teller in the Student and Departmental Account Services.

The only exception is federal, state, and local government financial aid funds that are to be deposited directly to a financial aid account administered by the Office of Student Financial Aid.

For private grants and contract funds meeting the criteria specified in CMP 211, the Office of Post Award Accounting Services and Fiscal Compliance is to be contacted for the decision about where to deposit the funds. If such funds are appropriately deposited to the NAU Foundation, these funds must then be transferred to an NAU post award account for spending. Under no conditions can post award funds be administered by the NAU Foundation.

 


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