Comptroller's Office
 Policies and Procedures Manual

Effective: 01/01/2000
Revised: 05/17/2013 

CMP 401-01: Disbursement Methods


To provide an overview of the methods of activating university disbursements for payroll, purchasing, travel, and scholarship fund transactions


University policy


All university Departments


This policy consists of an overview of disbursement methods, along with references to other sections in COM and to manuals containing policies and procedures for the specific disbursement methods. University funds are disbursed through one of the following four methods: payroll disbursements; purchasing transactions, including off-campus purchases and inter-departmental purchases; travel disbursements; and scholarship fund awards.


For faculty and staff, the ePar process through Human Resources-Payroll. For work study students, a SWEA is initiated through Student Financial Aid. For non work study students, a SWEA is initiated through the Department that the student is hired in.


Purchasing Transactions

Several types of order transactions are used in the procurement of goods and services. The nature of the transaction determines the procurement method and form to be used. See the Purchasing Services Policies and Procedures Manual PUR 300, Orders and Requisitions, for procurement methods. For information on the University Purchasing Card see the Purchasing Card web page.



For detailed information on in-state or out-of-state travel, see the travel policies and procedures web page.

Scholarship Fund Awards

Gifts to the university that are restricted for scholarships are deposited to the NAU Foundation Office, not to departmental Dept/Units. For additional information on Scholarship Awards, please contact the Office of Student Financial Aid or the NAU Foundation Office.


For purchasing transactions information, see the Purchasing Services Policies and Procedures Manual. Or contact the Purchasing Services Office at 523-4557.


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