Comptroller's Office  Policies and Procedures Manual
Effective: 01/01/2000	Revised: 05/02/2007

CMP 420-01: Faculty and Staff Reimbursements

To permit reimbursements to faculty and staff for authorized expenditures

University policy

Travel Expenses

Faculty and staff are responsible for payment of their own travel expenses; however, the university will reimburse approved travel expenses.

Faculty and staff may obtain travel advances (short-term cash advances) from the university (see CMP-502- Travel Overview).

Faculty and staff may be reimbursed for food refreshments (see CMP 420-02, Food and Refreshment Policy).

New faculty and staff may be reimbursed for moving expenses for moving their household goods and personal effects and for traveling to their new home (see CMP 420-03, Moving Expenses).

Faculty and staff may procure goods or services directly from a vendor and request reimbursement if adequate documentation of the purchase is provided, i.e., the original vendor receipt. Purchases prohibited in CMP 401-03, Prohibited Transactions, cannot be processed as an employee's reimbursement. Purchases identified in Purchasing 400, Special Procurement, require special handling procedures prior to a purchase. Additionally, payments that constitute compensation for services rendered should not be paid for by faculty or staff directly. Compensation includes, but may not be limited to, payments for services performed by employees or independent contractors/consultants, payments for student support, and payment of expenses incurred by an employee or independent contractor/consultant.

The Purchasing Card is the preferred method of making off-campus small-dollar purchases for those departments authorized to use the Purchasing Card. For more information visit the Purchasing Card web site.

Travel Expenses

Follow the procedures in CMP-502, Travel Overview.

Follow the procedures in CMP 420-02, Food and Refreshments

Follow the procedures in CMP 420-03, Moving Expenses.

Check Requests (GAX documents)

The Check Request Form shall be used to process employees and student non-travel reimbursements for (i.e. other reimbursable expenses)   See Accounts Payable web page for more information
 

Follow the procedures for the Purchasing Card.