Comptroller's Office
 Policies and Procedures Manual

Effective: 01/01/2000
Revised: 03/09/2012 

CMP 430-27: Other Capital


Purpose

To list and define other capital object and sub-object expenditure codes


Source

Advantage accounting system

Discussion

A copy of Internal Revenue Service (IRS) Form 1099 is sent to all providers of building improvements/remodeling, new construction, and planning/design/management costs annually when expenditures total $600 or more, except providers that are colleges or universities, corporations, or university departments. The sub-object codes provide information used by the university to generate IRS Form 1099.

Additionally, payments coded to sub-objects 15, 25, 35, 45, 55, and 65 are subject to a construction insurance premium. The premium is assessed monthly by an automated journal entry and remitted to the Arizona Department of Administration, Risk Management Section.

NOTE:  These codes are used primarily by the Facilities Services Dept. The code most often used by other departments is 7822 30, Bldg fixtures, drapes, carpet, etc.

Other Capital Codes, Code Numbers, and Definitions
Sub-object Code Name Code Number Definition
Object Sub-
object
Land Acquisitions 7810 10 All purchases of Land
New Construction 7821

 

7821

10

 

15

Cost incurred in the construction of new buildings.

New construction costs subject to insurance premium.

Construction-Building Renovation 7822 10 Improvements made to existing university owned buildings that increase their value and/or usability. 
  7822 15 Construction-Building Renovation insurance premium
  7822 20 Asbestos removal - Bldg.
  7822 25 Asbestos removal - Bldg. insurance premium
  7822 30 Building fixtures, drapes, carpet
  7822 35 Building fixtures, drapes, carpet - insurance premium
Construction - other improvements 7823 10 Improvements made to university owned land that increases it's value or usability
  7823 15 Improvements other - insurance premium
  7823 20 Paving
  7823 25 Paving - insurance premium
  7823 30 Parking
  7823 35 Parking - insurance premium
  7823 40 Utilities
  7823 45 Utilities - insurance premium
  7823 50 Asbestos removal - Infrastructure
  7823 55 Asbestos removal - Infrastructure - Insurance Premium
Construction - Professional Fees 7825 10 Architects 
  7825 15 Architects - insurance premium
  7825 20 Engineers
  7825 25 Engineers - insurance premium
  7825 30 Construction Managers
  7825 35 Construction Managers - insurance premium
  7825 40 Other consultants
  7825 45 Other consultants - insurance premium
  7825 50 NAU A/ E Fees
  7825 60 Asbestos consultants
  7825 65 Asbestos consultants - insurance premium
Telecom Equipment 7828 10 Telecom Equip. NAU built-in
    20 Telecom Equip. other built-in
Other Construction costs 7829 10 Surveys
  7829 20 Tests
  7829 30 Move-in costs
  7829 40 Public Art
  7829 50 Printing
  7829 60 Advertisement
  7829 70 Administrative fees
  7829 80-89 Construction travel
  7829 90 Other


Definition


Other Capital
Land and building costs, including the costs of acquisitions, construction, improvements, and planning/design.

Assistance


For additional assistance with Other Capital  accounting concerns and coding, please contact John Rabe in the Comptroller's Office.

 


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