Comptroller's Office  Policies and Procedures Manual
Effective: 01/01/2000	Revised: 01/28/2013

CMP 430-28: Payroll Expense Transfers

To define the procedure for transferring payroll expenses in the PeopleSoft system.

University Policy

With the implementation of PeopleSoft Financials, payroll expense transfers, or retro-distributions, will be done within the PeopleSoft HRMS Payroll module . The accounting adjustments are interfaced over to PeopleSoft Financials through the normal payroll interface .

The procedure below is to be used only to transfer salary/wage and ERE expenditures between PeopleSoft Departments and or Projects when a retroactive correction is necessary. Expenses that have already been posted to PeopleSoft Financials are to be corrected with this form. Any changes to future payroll expense distributions will be processed through the Budget Office using the ePar process.

1) Complete the Request for Retro Distribution Funding Change Form found on the Post Award Accounting Services forms webpage at:  http://nau.edu/postaward/Forms/ .  The instructions for the form can be found on the same forms webpage.

2) Complete the Recertification of Effort page of the form if transferring expense from/to a grant project and attach the Effort Distribution Report Recertification. This information does not apply to transfers between State and Local departments.

3) For transfers between State and Local departments, send completed forms with supporting documentation to Financial Accounting Services, PO Box 4080.  For transfers involving grant projects, send completed forms with supporting documentation to  Post Award Accounting Services, PO Box 4070.