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Table of Contents
| NOTE: When you click on a policy number, the policy will display in a NEW window. The Table of Contents window will remain 'behind' the policy window, so you can return to the Table of Contents to view other policies. PC users may wish to (1) resize their browser windows, (2) use their 'Task Bar' to toggle between windows, or (3) simply close one policy window when going back to the Table of Contents. | CMP 000 | Introduction |
| CMP 100 | General | |
| CMP 200 | Dept/Units | |
| CMP 300 | Deposits of University Funds | |
| CMP 400 | Disbursements | |
| CMP 500 | Travel | |
| CMP 600 | Compliance |
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| CMP 000 Introduction - Back to top | ||
| 001 | Introduction | |
| CMP 100 General - Back to top | ||
| 101 | Comptroller's Office Mission and Organization | |
| 102 | Budgets and Reports: | |
| 102-01 | Appropriation Budget Changes | |
| 102-02 | Budget Activity and Expenditure Detail Reports | |
| 102-03 | Document Identifiers (Subsidiary Systems) | |
| 102-04 | Document Identifiers PS (Student Information System) | |
| 103 | Departmental Record Retention | |
| 104 | Amounts Due to NAU | |
| 105 | Fiscal Year-End Closing | |
| 106 | Month-End Closing | |
| 108 | Sales Tax | |
| 109 | Parking, Traffic, and Library Fines | |
| 110 | Information Security Plan | |
| 111 | Charges to State Operating Dept/Units | |
| 112 | Accounting Questions and Assistance | |
| 114 | Advantage and Peoplesoft Security Access | |
| 117 | Personal Use of University Resources | |
| 119 | Public Purpose Served | |
| 120 | Sales Tax Exemption for Purchases | |
| 121 | NAU Identification Numbers, Bylaws, and Tax-Exempt Status | |
| 122 | Unrelated Business Income Tax | |
| 124 | Misuse of Public Monies | |
| 130 | Capitalization and Depreciation | |
| 131 | Use of Bond Proceeds | |
| 135 | Scholarship Allowances | |
| CMP 200 Dept/Units - Back to top | ||
| 201 | Dept/Unit and Coding Structures | |
| 202 | Establishment of Dept/Units | |
| 203 | Unit Manager Responsibilities | |
| 204 | Changes in Dept/Unit Information: | |
| 204-01 | Additions/Changes/Deletions in Unit Managers | |
| 204-02 | Additions/Changes/Deletions in Advantage User IDs
Revocation of Advantage User IDs Additions/Deletions of Authorized Dept/Unit signers |
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| 205 | Audits: | |
| 205-01 | Audit Liaison | |
| 205-02 | Coordination of Audits by Taxing Authorities | |
| 206 | Overhead Fee Assessment | |
| 207 | Closing of Dept/Units | |
| 209 | Construction Projects from Bond Financing | |
| 210 | Business Manager Responsibilities | |
| 211 | Sponsored Project Dept/Units
Establishment of Sale and Resale Activities Rental of NAU Facilities Rental of University Owned Equipment |
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| CMP 300 Deposits of University Funds - Back to top | ||
| 301 | Deposits - Overview: | |
| 301-01 | Deposits - General Policy | |
| 301-02 | Investment Policy | |
| 301-03 | Deposits - Grant and Contract Funds | |
| 301-04 | Authorization to Accept Credit Cards | |
| 302 | Class Fees | |
| 303 | Gift Deposits | |
| 304 | Gifts and Gratuities | |
| 305 | Jury Duty Reimbursement | |
| 306 | NAU Event Ticket Sales | |
| 307 | Departmental Receipts and Deposits | |
| 308 | Revenue Coding: | |
| 308-01 | Revenue Source Codes | |
| 308-11 | Carryforward/State Appropriations (Definition) | |
| 308-12 | Registration, Tuition Revenue, and Fees | |
| 308-14 | Grants and Contracts - Federal | |
| 308-15 | Grants and Contracts - State | |
| 308-16 | Grants and Contracts - Local | |
| 308-17 | Grants and Contracts - Private | |
| 308-18 | Residence Hall Charges | |
| 308-19 | Ticket Sales | |
| 308-20 | Guarantee and Playoff Revenue | |
| 308-21 | TV and Radio Proceeds | |
| 308-22 | Commissions | |
| 308-23 | Rentals | |
| 308-27 | Miscellaneous Revenues | |
| 308-28 | Payroll Expense Transfers | |
| 308-30 | Revenue Transfers | |
| CMP 400 Disbursements - Back to top | ||
| 401 | Disbursement Overview: | |
| 401-01 | Disbursement Methods | |
| 401-02 | Service Center Policy ***DRAFT*** | |
| 401-03 | Prohibited Transactions | |
| 401-04 | NAU Foundation Transactions | |
| 401-05 | Help with Advantage Documents | |
| 401-06 | Tax Identification (Social Security Numbers) | |
| 402 | Sponsored Project (Grant and Contract) Expenditures | |
| 402-01 | Usage of College Overhead Account | |
| 402-02 | Residual Funds | |
| 402-03 | Distribution of Indirect Cost Recovery | |
| 403 | Petty Cash and Change Funds | |
| 403-01 | Petty Cash Funds
Change Funds |
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| 405 | Capital Purchases: | |
| 405-01 | Lease Purchase of Capital Equipment | |
| 405-02 | Capital Purchases Near Fiscal Year-End | |
| 407 | Inter-Departmental Billings | |
| 420 | Faculty and Staff Payments: | |
| 420-01 | Faculty and Staff Reimbursements | |
| 420-02 | Food and Refreshments | |
| 420-03 | Moving Expenses | |
| 420-04 | Business Meals | |
| 420-05 | Direct Deposits for Employee Reimbursements | |
| 421 | Nonemployee Payments: | |
| 421-01 | Independent Contractors | |
| 421-02 | Interviewees / Non-Employees | |
| 421-03 | Tax Reporting IRS Form 1099 | |
| 425 | Payments to Nonresident Aliens: | |
| 425-01 | Payments to Nonresident Aliens | |
| 430 | Expenditure Coding: | |
| 430-01 | Expenditure Object Codes | |
| 430-10 | Personal Services and Employee-Related Expenses | |
| 430-12 | Sub-agreements (Sponsored Programs Use Only) | |
| 430-13 | Materials and Supplies | |
| 430-14 | Non-capital Equipment | |
| 430-15 | Telephone and Postal Charges | |
| 430-16 | Rentals/Leases | |
| 430-17 | Utilities | |
| 430-19 | Participant Expenses (Sponsored Projects Use Only) | |
| 430-20 | Travel/In-State | |
| 430-21 | Travel/Out-of-State | |
| 430-22 | Travel/Foreign | |
| 430-24 | Capital Equipment | |
| 430-25 | Inventory of Capital Equipment | |
| 430-26 | Voluntary Fund Transfers | |
| 430-27 | Other Capital | |
| 430-28 | Payroll Expense Transfers | |
| 430-29 | Non-Payroll Expense Transfers | |
| CMP 500 Travel - Back to top | ||
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REVISED TRAVEL POLICY *APPLICABLE TO TRAVEL WITH A DEPARTURE DATE OF 8/10/2009 OR LATER*
Overview of Changes to Travel Policy Aug09.PDF
“OLD” TRAVEL POLICY *APPLICABLE TO TRAVEL WITH A DEPARTURE DATE OF 8/9/2009 OR BEFORE* |
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| 501-01 | Travel Overview | |
| 501-02 | Departmental Travel Responsibilities | |
| 501-03 | General Travel Rules | |
| 501-04 | Multiple Representations | |
| 501-05 | Cost/Funding Limitations | |
| 501-06 | Purchasing Card Travel | |
| 501-07 | Group Travel | |
| 501-08 | Foreign Travel | |
| 502 | Travel Advances | |
| 503 | Transportation: | |
| 503-01 | University Vehicles | |
| 503-02 | Driver License and Insurance Requirements | |
| 503-03 | Privately Owned Vehicles | |
| 503-04 | Air Transportation | |
| 503-05 | Other Transportation Modes | |
| 503-06 | Rental Vehicles | |
| 504 | Conference and Training Sessions | |
| 505 | Lodging | |
| 506 | Per Diem (Meals & Incidentals) | |
| 507 | Personal Time During Business Trip | |
| 508 | Miscellaneous Travel Expenses | |
| Travel Links | ||
| Travel FAQ (frequently asked questions) | ||
| CMP 600 Compliance - Back to top | ||
| 601 | Travel - Post Audit | |
| 602 | Procurement Card - Post Audit | |
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