Department Tuition Payment Request

---

The Departmental Tuition Payment Request is filed by semester.  The deadline to submit the Department Tuition Payment Request Form is prior to the first day of instruction of the applicable semester.

• Failure to file a completed request before the above prescribed time period is considered a waiver of the right to file for this term. 
• Normal processing time for completed request is fifteen (15) working days.  If additional information is needed, the process may be delayed.

INSTRUCTIONS

1. This Department Tuition Payment Request Form must first be completed by the college/department requesting the tuition payment. Dept/Unit information must accompany any Tuition Payment Request and a signature of an individual with the authority to authorize the expenditure of funds for this purpose (i.e., the PI) is required.
2. The form must then be routed to the graduate college where additional monies, if applicable, will be assigned to the student.
3. If the tuition will be charged to a sponsored project, then the payment request must be routed to the office of Sponsored Projects Services in order to determine whether the expense is an allowable charge to the sponsored project.  If not and no alternative Dept/Unit is provided for funding support, the request will be denied. The denied request will be returned to the department and contact information will be attached to the returned request.
4. This form is then routed to Financial Aid, P.O. BOX 4108, where the listed items to be paid will be processed and the expense transfer will be completed. *Fees associated with late disbursement due to processing time will be removed by the Bursar.
5. The expense transfer process for each term begins after the 21-day drop/add deadline.  Please address your questions regarding expense transfers to the Business Manager in the Financial Aid office: amanda.brennan@nau.edu, ext 3-8544.

All statements, requested tuition payments and documentation provided with your petition packet must be consistent with those presented on other University/official documents and is subject to verification.  Inconsistencies will jeopardize your payment request.  In addition, you may be subject to disciplinary action, dismissal/suspension from the University, repayment of tuition fraudulently waived, repayment of financial aid, or all of these.

GENERAL STATEMENTS

• The funds associated with these requests cover only tuition, fees, and insurance. *Late fees and Fronske clinic/health charges are not allowable expenses to sponsored projects accounts.
• For sponsored projects, the tuition payment must be an allowable expense under the award terms and conditions. Please consult with the Sponsored Project office regarding any exceptions or questions regarding allowable expenses. If not, the request will be denied, unless an alternate Dept/Unit is given to expense. Service Center local accounts may not be used to pay tuition, fees and insurance.
• If there is no enrollment record for the student at the time of the submission of this form then no action can take place and the form will be disregarded. On the form, please indicate the degree they are seeking. If non-degree, please indicate so.
• If there is no enrollment record for the student at the time of the submission of this form then no action can take place and the form will be disregarded. On the form, please indicate the degree they are seeking. If non-degree, please indicate so.
• Departmental tuition payments that charge Sponsored Project accounts will be cancelled for students who are found by Financial Aid to have dropped from enrollment during the term.
• All changes in enrollment must be reported to Financial Aid immediately so adjustments can be made to the student’s account and to the corresponding expense transfers that had been completed. It is the Department’s responsibility to maintain their student lists and track expenses being paid for by the grant for each student.

Click Here for the Departmental Tuition Payment Request Form