1. Click “Find” located at the top of the GPS Student list

2. If prompted by your web browser, allow for scripted windows

3. If scripted windows are enabled, then a box will appear that allows you to enter a search string.  Enter either the student name or the student ID number.

4. If found, the screen will navigate to the student’s GPS update, and the Submit button will be highlighted

5. If not found, a “Search string not found” message box will appear

The following units have GPS populations:

• For Fall 2009 90% of the colleges are placing probation and/or transfer students in their majors in a GPS student group
• NASS students (Native American Student Services)
• SSS students (Student Support Services)
• STAR students (Successful Transition and Academic Readiness)
• ALL incoming freshmen with less than 24 transfer units

Not for the pilot, but it is possible that this will be a feature of the finalized GPS.

Your comments are copied verbatim into the student email:

• No third person language (Write your comments to the student not about the student)
• Avoid names if you are copying and pasting messages (Student names in salutation)
• Do not sign your name (It is already included in the signature line)
• No Grades (Email is not considered secure by FERPA)

The short answer is no. GPS is not intended to replace typical instructor/student communication.
GPS is a targeted early alert system designed to update students at critical decision times that may include dropping/withdrawing from a class. Specific update periods allow the participating units to offer supplemental support in the decision making process before deadlines.

No, during the update period week, you can return to GPS updates as often as necessary. Updates that you have already submitted will be collapsed and grayed out. You will see active windows only for the remaining students.

Since student replies will go directly to the person submitting the update, it is advised that courses with multiple instructors coordinate one person to submit GPS updates and that graders do not submit GPS updates.

No. The moment you click "submit," an email is sent to the student and a comment is posted in their student record. Because of the immediate automation, you cannot change an update once it is submitted. In the event you want to provide additional information, please email the student directly.

Because the email is immediately sent to the student and the comment is directly posted into the student record, mistakes cannot be retracted. In the event of an error, please email the student directly regarding the incorrect email and call the Gateway Student Success Center (928) 523-4772 to report. An additional comment will be posted in the student record addressing the error.

Use the "No additional updates/Mark remaining students as Reviewed" button located in the period information section.

Not using GPS. Your students will have already received an email linking them to resources.

Instructor name and class information, each topic that you clicked with a link to additional resources, any text that you typed, and an encouragement to seek clarification or discussion if necessary.

Click here to view a student email sample.

Yes, your updates are automatically coded so that replies to the email are sent directly to you.

Only if you want to report on Positive Feedback or Other Academic Concerns.

FERPA. Email is not considered a secure form of communication for the reporting of grades.

Time and date, class title and section number, instructor name, each topic that you clicked, and any text that you typed.

LOUIE Comment sample:

It's possible. If you have the LOUIE security roles of a faculty advisor, you will be able to access Person Comment records.

Units with a GPS population can run reports on their students to determine the need for additional contact if trends are seen across multiple updates or if there are concerns related to the student group. For example, a department monitoring probation students may follow up with those students receiving a grade update.

Also, academic advisors and support personnel with security access to Person Comment records, also known as LOUIE comments, can see the GPS update information when reviewing an individual student's record. Because it is a business practice that advisors check LOUIE comments when meeting with a student, advisors can follow up with students regarding action plans or the need for further assistance.

The intent of the GPS system is to support students in making informed decisions in a timely manner. The three update periods coincide with important university deadlines.
Update Period 1- Week 3- last day to drop without it appearing on transcript
Update Period 2- Week 7- last day to drop with a "W"
Update Period 3- Week 13- last day to withdraw from all classes for a term

To give students time to take action before a deadline and to allow units with GPS populations to run reports immediately after the update period closes for instructors.

Yes, there is an option to click "Copy me on emails to students." When activated, a copy of each update email will be sent to your NAU email account. This option can be turned on for all students or only specifically chosen students.
See Tutorials for Receiving a copy of a student email

Yes, click on GPS History to access previous update records.
See Tutorials for Checking history for a student

GPS is limited to academic concerns and positive feedback. Although GPS populations are monitored, there is no guarantee of additional follow up on a reported concern. Use Campus Referrals and Resources to identify campus resources for a wide range of student issues.