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 LOUIE On-line Security Reference
last updated on January 11, 2012
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| I need to: | LOUIE Security | Training |
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Admissions Access |
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| View application status | NAU_AD Adm/Recr Standard View | Pathways to View Student Recruiting and Student Admissions |
| View ACT/SAT/GRE Scores | NAU_AD Adm/Recr Standard View | Pathways to View Student Recruiting and Student Admissions |
| View a Student's Admission Deficiency Information | NAU_AD Adm/Recr Standard View | Pathways to View Student Recruiting and Student Admissions |
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Affiliate Request and Updates |
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| Request University Affiliate | NAU_CC Affiliate Requestor | Affiliation/Affiliate |
| Campus Community Access | ||
| Update address | NAU_CC Basic Service Provider | Campus Community |
| Update email addresses | NAU_CC Basic Service Provider | Campus Community |
| Update emergency contact information | NAU_CC Basic Service Provider | Campus Community |
| Update telephone numbers | NAU_CC Basic Service Provider | Campus Community |
| Bursar's (Student Financials) Access | ||
| Look up general student account information. Inquiry on student account, service indicators, payments and charges. | NAU_SF Other Departments | Contact Bursar's office |
| Human Resource / Payroll Access | Note: When requesting any of the following HR roles, please list the 5-digit department number(s) in the BUSINESS NEED section on the Louie Administrative Security Request form. | |
| Request Leave Application Security (Gives one employee the security to enter LEAVE USAGE information for one or more departments.) | NAU_LS HR Leave Rptr | Leave Reporting Training Manual |
| Request Time Application Security (Gives one employee the security to enter and approve time for the hourly employees in one or more departments.) | NAU_LS HR Timesheet Super Admin | Online Timesheet Training Manual |
| Request access to print employment APPLICATIONS and RESUMES | NAU_HR TAM Print Applications | Instructions for printing employment applications |
| Request Hire Xpress Security (Gives an employee the security to initiate a hire packet in LOUIE (PeopleSoft) and the associated role in Hire Xpress.) | NAU_HR TALX Dept Manager | Hire Xpress User's Training
(Completion Form in User's Training must be signed and returned with LOUIE Security Request form) |
| Approve ePAR's for my Direct Reports(Note if you are a department head you want the department head role) | NAU_HR ePAR Dept Approver | http://hr.nau.edu/node/10151 |
| Approve ePAR's for as the PI on a grant | NAU_HR ePAR PI Grant Apprv | http://hr.nau.edu/node/10151 |
| Approve ePAR's as the Dept Head | NAU_HR ePAR Dept Head Apprv | http://hr.nau.edu/node/10151 |
| Approve ePAR's at the college budget level approver | NAU_HR ePAR Mid Level Apprv | http://hr.nau.edu/node/10151 |
| Approve ePAR's for my whole college | NAU_HR ePAR Dean Apprv | http://hr.nau.edu/node/10151 |
| Approve ePAR's at the JFR Level | NAU_HR ePAR JFR Apprv | http://hr.nau.edu/node/10151 |
| Approve ePAR's at the VP Level | NAU_HR ePAR VP Apprv | http://hr.nau.edu/node/10151 |
| View ePAR's for my Area (Note: if you have any other ePAR role you automatically get this and do not have to request it separately) | NAU_HR ePAR Viewer | http://hr.nau.edu/node/10151 |
| View ePAR related reports | NAU_HR Analytics Dept | http://hr.nau.edu/node/10151 |
| Approve ePAR's in the Affirmative Action Office | NAU_HR ePAR AA Approver | http://hr.nau.edu/node/10151 |
| Approve ePAR's in the Budget Office | NAU_HR ePAR Budget Approver | http://hr.nau.edu/node/10151 |
| Approve ePAR's in Extended Campuses | NAU_HR ePAR EC Apprv | http://hr.nau.edu/node/10151 |
| Approve ePar's in the Graduate College | NAU_HR ePAR Grad Apprv | http://hr.nau.edu/node/10151 |
| Approve ePAR's in the Sponsored Projects Office | NAU_HR ePAR SP Approver | http://hr.nau.edu/node/10151 |
| Initiate a reports to forms | NAU_HR Reports To Initiator | http://hr.nau.edu/node/10083 |
| Approve reports to forms | NAU_HR Dpt Reports To Approver | http://hr.nau.edu/node/10083 |
| Approve reports to forms at the college or VP level (option by area if none is assigned then the forms are approved at the dept level) | NAU_HR Sr Reports To Approver | http://hr.nau.edu/node/10083 |
| View reports to forms for my area
(Note: if you have any other reports to role you automatically get this and do not have to request it separately) |
NAU_HR View of Reports To | http://hr.nau.edu/node/10083 |
| Registrar's (Student Records) Access | ||
| Change a Student’s Advisor | NAU_SR Advisor Updater | Advising Essentials
or Advisor (Instructor-led) |
| View or add student comments | NAU_SR Comment Updater or NAU_SR General Advisor | Advising Essentials
or Advisor (Instructor-led) |
| View Student's Program/Plan | NAU_SR General Advisor | Advising Essentials
or Advisor (Instructor-led) |
| View Student's Advisor(s) | NAU_SR General Advisor | Advising Essentials
or Advisor (Instructor-led) |
| Clear an Advising Hold (Service Indicator) | NAU_SR General Advisor (RAA Service Indicator) | Advising Essentials
or Advisor (Instructor-led) |
| View Student Grades | NAU_SR General Advisor (or be an instructor currently assigned to a class, no security request necessary – update available if assigned to the class). | Advising Essentials
or Advisor (Instructor-led) |
| View Advisees' Information | NAU_SR General Advisor (or be an instructor currently assigned to a class, no security request necessary). | Advising Essentials
or Advisor (Instructor-led) |
| View Information for New/Drop-In Advisees | NAU_SR General Advisor (or be an instructor currently assigned to a class, no security request necessary). | Advising Essentials
or Advisor (Instructor-led) |
| View Service Indicator Data (Hold) | NAU_SR General Advisor (or be an instructor currently assigned to a class, no security request necessary). | Advising Essentials
or Advisor (Instructor-led) |
| View Unofficial Transcript | NAU_SR General Advisor (or be an instructor currently assigned to a class, no security request necessary). | Advising Essentials
or Advisor (Instructor-led) |
| Run a Degree Audit report for a student
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NAU_SR General Advisor (or be an instructor currently assigned to a class, no security request necessary). | Degree Progress Report |
| Student Enrollment Appointments | NAU_SR General Advisor (or be an instructor currently assigned to a class, no security request necessary). | Advising Essentials
or Advisor (Instructor-led) |
| View or change a Student’s Advisor, view or add student comments, view Student's Program/Plan, view holds and clear an Advising Hold (Service Indicator), view Student Grades, view Advisees' and New/Drop-In Advisees Information, View Unofficial Transcript, Run a Degree Audit report for a student, and access to Student Enrollment Appointments. | NAU_SR Advanced Advisor | Advising Essentials
or Advisor (Instructor-led) |
| View or change a Student’s Advisor, view or add student comments, view Student's Program/Plan, view holds and clear an Advising Hold (Service Indicator), view Student Grades, view Advisees' and New/Drop-In Advisees Information, View Unofficial Transcript, Run a Degree Audit report for a student, Student Enrollment Appointments, and Enroll a student – basic override functions. | NAU_SR Super Advisor | Advising Essentials or Advisor (Instructor-led) |
| View or change a Student’s Advisor, view or add student comments, view Student's Program/Plan, view holds and clear an Advising Hold (Service Indicator), view Student Grades, view Advisees' and New/Drop-In Advisees Information, View Unofficial Transcript, Run a Degree Audit report for a student, Student Enrollment Appointments, and Enroll a student – advanced override functions. | NAU_SR Super Advisor 2 | Advanced Enrollment Training
Advising Essentials or Advisor (Instructor-led) |
| Enroll a student – basic override functions | NAU_SR Enrollment General User | Enrollment Operator |
| Enroll a student – advanced override functions | NAU_SR Enrollment Super User | Enrollment (Instructor-led) |
| Academic Information Office Access | ||
| Maintain Schedule of Classes for Flagstaff Mountain
campus (Fall and Spring terms only) |
NAU_AI SOC Department Creator | Schedule of Classes Department Creator
or Schedule of Classes (Instructor led) |
| Maintain Class Permission Numbers and Student Specific Permissions | NAU_AI SOC Permission Maint | Class Permission Numbers |
| This role is intended for faculty members who would like to manage their own class permission numbers. | NAU_AI SOC Permission Viewer | Class Permission Numbers View Only |
| Maintain Student Milestones | NAU_AI Milestone Updater | Student Milestones |
| Submit Degree Progress Student Exception Requests | NAU_AI DA St Excptn Requestor | Degree Process Student Exceptions |
| Run MAT/STA or ENG Eligibility Report (Mathematics & English Departments only) | NAU_AI Eligibility Report | Contact Academic Information Office for training information: 928/523-5291 |
| View Course Catalog and Schedule of Classes Data (Schedule of Classes Department Creators do not need to request this option) | NAU_AI Catalog & SOC Viewer | Contact Academic Information Office for training information: 928/523-5291 |
