Purchasing Policy and Procedure
Gifts and Gratuities
GIFTS TO THE UNIVERSITY
Any gift to the University must be reported to the Development
Office and all monetary gifts must be deposited in the NAU
Foundation for the purpose of acknowledging the gift and issuing
an official NAU gift receipt.
PROMOTIONAL ITEMS FROM VENDORS
Promotional items are items that are received as a result of a vendor's marketing promotion. An example of a promotional item is when a vendor advertises that you will receive a sport duffel bag with your purchase of $175 or more.
Promotional items may be accepted, but are the property of the University since they are a result of utilizing University funds for the purchase. Promotional items may be used by departments as items distributed through a drawing such as those that occur at the employee mixer.
GIFTS TO UNIVERSITY EMPLOYEES
PROHIBITED GIFTS AND GRATUITIES
University employees shall not accept or solicit, directly
or indirectly, anything of economic value as a gift, gratuity,
favor, entertainment, or loan which is or may appear to be
designed to influence official conduct in any manner, particularly
from a person who is seeking to obtain contractual or other
business of financial arrangements with the University (e.g.,
a vendor who has interests that might be substantially affected
by the performance or nonperformance of the employee's duty).
This includes both present and potential suppliers and contractors
to the University and agents working on behalf of suppliers
PERMISSIBLE GIFTS AND GRATUITIES
University employees may accept from vendors and others:
- Unsolicited advertising or promotional material such
as pens, scratch pads, and calendars.
- Occasional business lunches or food and refreshments
of insignificant value.
- Other items of nominal or minor value (e.g., a box of
candy or fruitcake) that are merely tokens of appreciation
and not related to any particular transaction.