Purchasing Policy and Procedure
Intent to Procure
Written Requests for Quotation (RFQs) or Requests for Proposals
(RFPs) will not be issued unless there is definite intent
to procure as evidenced by an approved Off-Campus Purchase
Requisition (RX) or other memoranda from the requisitioner.
RFQs and RFPs are to be issued from Purchasing Services only.
The issuance of RFQs or RFPs merely to establish price information
is unfair to suppliers. It is costly to prepare a complete
quotation or proposal, and suppliers should not be requested
to prepare formal quotations unless a procurement is intended.
Departments may obtain price information for budget purposes
from catalogs, prior purchase orders, telephone calls, or
other informal means. This information can be provided by