NAU Business with the Bookstore
The following options are available for each agency so that they may continue to do business with the Bookstore while the operation is being managed by the Follett Higher Education Group. In short, the following replaces the “IDB” method of completing a transaction with the Bookstore.
1.) Procurement Card: Take advantage of the departmental Procurement Card (P-Card) for all authorized, non-restricted department purchases. Follow the Policies and Procedures as published by both the Comptroller’s Office and Purchasing. In the Purchasing Policy Manual, go to the Purchasing Card Section - PUR 304.07. In the Comptroller’s Policy Manual go to the Compliance Section - CMP 602.
2.) Individual accounts with Follett: If a designated unit within the University does not wish to take advantage of their P-Card or does not have a P-Card issued to said agency, Follett will entertain the establishment of individual accounts within their system. Once established, Follett will invoice the responsible agency on an individual basis. It will be the responsibility of each agency to pay for all goods via a PD issued directly to the Bookstore.
To establish a Follett “charge”account, each requesting agency must provide a list of authorized individuals by Department, Unit, Unit Name and Employee ID (this can include student employees) to their Jurisdictional Financial Representative (JFR). The authorization must also include the name and telephone number of the person responsible for “paying bills” along with appropriate address for billing purposes. In turn each JFR will forward this approved list to the
Office of the Vice President for
Finance and Administration,
To establish a routine, we are asking that said list be generated in a word processing document for ease of moving the request through each level of approval. Administration & Finance will subsequently coordinate the activity with Follett.
Please note, when your account has been established, parties engaged in purchasing items from the Bookstore will be able to go through the check out line and give the cashier their name, department code, unit code and unit name for the appropriate verification of the purchase. To validate the transaction, each individual making the purchase will be required to show the cashier a picture ID - either a valid Drivers License, Employee ID card of a Student ID card.
Follett will provide monthly itemized statements/invoices to each account holder.