Purchasing Policy and Procedure
Off-campus Purchase Requisitions
To order goods or services from off-campus vendors, departments
must submit a requisition (RXQ) to Purchasing Services. Purchasing
Services will then issue a purchase order for the goods or
Generally, Purchasing Services will contact the vendor suggested
by the requisitioner as one source of supply, unless the goods
or services are available through a University contract.
The requisitioner shall not make a commitment to procure
from a suggested vendor. Purchasing Services, using approved
procurement procedures, will select the vendor.
If the requisitioner allows normal processing time, Purchasing
Services will make every effort to meet delivery date requirements,
as specified in extended text on the requisition.
If bids or price negotiations with vendors exceed the estimated
cost or maximum dollar amount specified on the requisition
by more than 10%, Purchasing Services will not place the order,
unless authorized by the requisitioner.
University departments and research centers may issue Departmental
Purchase Orders (PD documents) directly to suppliers, for
the procurement of goods and/or services up to a limit of
$5000 (including tax and freight).
For further information on procuring goods and/or services
in this manner, see Section
304.05, "Departmental Purchase Orders."