304.01

Northern Arizona University
Purchasing Policy and Procedure

Off-campus Purchase Requisitions

POLICY:

To order goods or services from off-campus vendors, departments must submit a requisition (RXQ) to Purchasing Services. Purchasing Services will then issue a purchase order for the goods or services.

VENDORS

Generally, Purchasing Services will contact the vendor suggested by the requisitioner as one source of supply, unless the goods or services are available through a University contract.

The requisitioner shall not make a commitment to procure from a suggested vendor. Purchasing Services, using approved procurement procedures, will select the vendor.

PROCESSING TIME

If the requisitioner allows normal processing time, Purchasing Services will make every effort to meet delivery date requirements, as specified in extended text on the requisition.

PRICE

If bids or price negotiations with vendors exceed the estimated cost or maximum dollar amount specified on the requisition by more than 10%, Purchasing Services will not place the order, unless authorized by the requisitioner.

EXCEPTION:

University departments and research centers may issue Departmental Purchase Orders (PD documents) directly to suppliers, for the procurement of goods and/or services up to a limit of $5000 (including tax and freight).

For further information on procuring goods and/or services in this manner, see Section 304.05, "Departmental Purchase Orders."