Purchasing Policy and Procedure
Requests for emergency procurements require special handling
by Purchasing Services. Failure to anticipate a need is not,
by itself, considered an emergency. In an emergency, the department
may initiate a requisition and get all approvals. Contact
Purchasing Services buyer and explain the circumstances. If
it is determined an emergency situation exists, the buyer
- place the purchase order by telephone.
- issue a purchase order number to the requester to be
used in placing the order.
In an acute emergency, the requestor:
- may secure a purchase order number by telephone from
- must send a confirming requisition and a written explanation
of the circumstances involved to Purchasing Services immediately.
EMERGENCY PROCUREMENTS COSTING MORE THAN $50,000
Requests for emergency procurements costing more than $50,000
must be accompanied by an approved Request for Waiver of Bidding
Requirements form. (See
of Bidding over $50,000, form), Request for Waiver
EMERGENCY - A situation that endangers lives, property,
or the continuation of vital programs and that requires immediate,
on-the-spot procurements of equipment, materials, supplies,
- Furnish the Director of Procurement with a confirming
requisition and written explanation of the circumstances
- Purchasing Services will then issue a confirming purchase
order to vendor.