Purchasing Policy and Procedure
Purchase orders issued to foreign suppliers will be written
in U.S. dollars unless otherwise required by the supplier.
The buyer will note the date and rate of exchange on the purchase
SHIPMENTS RECEIVED DIRECTLY FROM CUSTOMS
All shipments from outside the geographical limits of the
United States should generally be processed through a customs
broker. Shipments may, however, be received directly from
U.S. Customs Service without going through a customs broker.
In this instance, it is the responsibility of the ordering
department to have the shipment cleared through customs and
to pick up the merchandise.
APPLICATIONS FOR DUTY-FREE ENTRY
Applications for duty-free entry may be filed directly with
the U.S. Customs Service or through the University's customs
broker. It is the responsibility of the ordering department
to file the application with assistance as required from Purchasing
Services. If the application is filed through a customs broker,
a fee will be charged to the ordering department's account.
Applications should be filed prior to purchase. U.S. Customs
Service will return a copy of the application with a notation
that duty-free entry has been requested. This copy is filed
with Customs at the time of entry of the shipment. If the
copy of the application is not filed, the University must
pay the duty and await the decision of the U.S. Customs Service.
When plant materials, seeds, or animals are purchased from
outside the United States, the ordering department is responsible
for obtaining the necessary U.S. Department of Agriculture
If the shipment is to clear Customs through a customs broker,
the department should submit a requisition for Customs' charges
to Purchasing Services or issue a departmental purchase order
to cover the fee payment. Purchasing Services will note on
the purchase order that shipment is to be made through the
customs broker, listing the name and address. Purchasing Services
will, upon request, file a copy of the purchase order with
the customs broker.