501.01
Northern
Arizona University
Purchasing Policy and Procedure
Advertisement for Bid
POLICY:
Newspaper advertising for bids is mandatory for certain types
of procurement and desirable for others. When advertising
is required, it must be published in a newspaper of general
circulation within Arizona. Placing the advertising is the
responsibility of Purchasing Services, at the ordering department's
cost.
Advertising content should be kept to a minimum in order
to conserve funds. Advertisements should state the description
of the procurement; the time, date, and place of bid opening;
and the location where plans or specifications can be obtained.
Other pertinent information may be added if necessary for
clarification.
ADVERTISING REQUIRED
The University is required to advertise solicitations for
services if it is anticipated that the total cost will exceed
$50,000. Advertisement a selected newspaper for one (1) or more issues, not less
than two (2) weeks before bid opening.
ADVERTISING DESIRABLE
Advertising also should be used for the procurement of supplies
and equipment if:
- the buyer recommends additional competition beyond the
vendor list,
- wide publicity regarding the procurement is needed,
- a concern for community relations exists,
-or-
- the procurement is of a sensitive nature that would
benefit from public advertising.
EXCEPTION
Clergy, physicians, dentists, financial consultants and legal
counsel services are exempt from the requirement for advertising.
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