Purchasing Policy and Procedure
Small and Disadvantaged Businesses
In order to comply with specific federal small and
disadvantaged business utilization goals as directed by the
Federal Acquisition Regulations (herein called targeted
businesses), and to comply with Arizona Board of Regents’
Procurement Code 3-803.D.1, the following procedures will be
1. The Arizona Board of Regents University Procurement Code requires
that all purchasing transactions exceeding an aggregate dollar amount of
$50,000 be awarded on the basis of sealed competitive proposals (RFP) or
bids (RFB). Any procurement with an aggregate cost not exceeding $50,000
shall be awarded to a small business, if practicable, in accordance with
Northern Arizona University procurement policies and procedures.
2. Any purchase that does not exceed an aggregate dollar amount of
$5,000 should be made via the purchasing card or departmental Purchase
Order. Departments are encouraged to make purchases from small
businesses wherever possible in support of the University's overall
Small Business Utilization Program goals.
3. Any product or service identified as and obtained under Federal
Subcontracting plans which does not exceed an aggregate dollar amount of
$50,000, shall be awarded to targeted businesses where possible to
contribute towards the achievement of the established goals as set forth
in the submitted subcontracting plan. Such awards will be made in
accordance with procedures promulgated by the University's Procurement
Officer on the basis of the lowest responsive and responsible bid or
proposal. Where this is not practical, documentation will be required
explaining why such utilization is impractical to demonstrate our "good
faith" efforts in support of the submitted subcontracting plan.
4. Multiple awards, at the discretion of the Buyer or purchasing unit,
may be made for any major University procurement where more than one
source of goods and services exists and such practice will not result in
a degradation of the product, service or price supplied to the
University. Such awards will allow small businesses to compete
effectively on specific portions of major University procurements and is
an appropriate mechanism to increase business activity between the
University and small businesses.
5. Procurements made from large distribution vendors who are able to
document that products were acquired from a small business, shall be
considered as acquired from that small business.