Purchasing Home

504.02

Northern Arizona University
Purchasing Policy and Procedure

Contract Forms


VENDORS' CONTRACT FORMS

Vendors' contract forms for service agreements, software licensing, and other miscellaneous services may be used provided the contracts do not contain clauses unacceptable to the University.

The Director of Procurement shall determine if a contract is acceptable for University use.

UNACCEPTABLE CLAUSES

Generally unacceptable are clauses that:

  1. require the application of the laws of any state except Arizona in the interpretation, execution, and enforcement of the contract;


  2. require the University to hold other parties harmless or to assume liabilities that may be incurred by other parties. (Hold harmless clauses often may be identified by the word "indemnify" in the agreement.)


  3. state that the contractor's terms prevail over any University terms in the event of conflict;


  4. require the University to pay taxes other than sales or use tax;


  5. extend the contract period beyond the date specified on the purchase order;


  6. impose a penalty on late payments;


  7. limit the liability of the contractor;

    -or-


  8. provide for arbitration of disputes unless conducted in accordance with Arizona Revised Statutes §12-1501 to 12-1518 and the arbitration takes place in Arizona.