Purchasing Home

Policies and Procedures

000 Introductory Material
001
Table of Contents
002
[ Not in Use]
Index
Introduction
Definitions
Purchasing Services Directory
100 Ethical Considerations
Code of Ethics
Conflict of Interest
Buying for Employees
Gifts and Gratuities
Anti-Kickback Guidelines
Intent to Procure
Public and Proprietary Information
Remote Interest of Procurement Officer
200 General
Procurement Regulations
Authority for Procurement
Contract Signature Authority
Equipment with Support Requirements
Lease vs. Buy Considerations
Installment Contracts
207
 [Not in Use]
300 Orders and Requisitions
301 On-Campus vs. Off-Campus
302 On-Campus Services
304.01 Off-Campus Purchase Requisitions
304.02 [Not in Use]
304.03 Cost Analysis
304.04 Blanket Orders
304.05 Department Purchase Orders (PD)
305 Bidding Requirements under $50,000
306.01 Bidding Requirements over $50,000
306.02 Waiver of Bidding Requirements over $50,000
307.01 Emergency Orders
307.02 Procurement Near Year End
307.03 Change Orders
400 Special Procurement
401 Live Animals
402 Radioactive Materials
403 Books and Periodicals
404 Used Equipment
405 Foreign Purchases
406 Independent Contractor Services
407 Entertainer Fees
408 Food
409 Printing
410 Hazardous Materials
411 Arizona Industries/Blind and Arizona Correctional Enterprises
412 Off-Campus Property Leases
413 Purchasing Card
500 Vendors
501.01 Advertisement for Bid
501.02 Bid Security and Performance
502.01 Responsibility and Authority for Selection
502.02 Acceptance or Rejection of Bids
502.03 Award of Contract
502.04 State Contracts
502.05 Consortium Contracts
502.06 Equipment on Loan or Demonstration
504.01 Contract Time Span
504.02 Contract Forms
600 Receipt and Payment
601.01 Reporting Receipt of Merchandise
601.02 Incorrect or Damaged Shipments
601.03

Return of Merchandise
602.01 Sales and Use Tax
602.02 Prepayment of Contracts and Purchase Orders
700 Property Administration
701 Fixed Assets
702.01 Surplus Property
702.02 Trade-Ins