Student organizations at Northern Arizona University are required to register their organization annually to maintain their official student organization status with the university.  If your organization has not been registered during the previous academic year, then you must once again register as a new organization. 

• To register an existing student organization for the 2008-2009 academic year, please download a copy of the form, fill it out electronically and send it as an attachment to Kevin.Gemoets@nau.edu.  We no longer require signatures on the form if you are re-registering.  Please make sure you CC all officers and the faculty/staff adviser listed on the form when emailing the registration to Kevin. We also need a copy of your most recent membership roster.  If you would like to reserve meeting space in the University Union, please sign fill out the form electronically and submit to Kevin.Gemoets@nau.edu.  All of these forms are provided below.  You may also print the forms out and turn them into the Office of Student Life, room 105, University Union.

Registration Form
Membership Roster
Meeting Room Request Form

• To register a new student organization for the 2007-2008 academic year, please download the form and fill it out electronically.  Obtain all necessary signatures and turn it in with the membership roster and a copy of your constitution and/or bylaws.  Once these three items are complete, we will provide them to ASNAU for their approval.  Once ASNAU has recognized your organization for the first time, you will then need to re-register your organization each year.

Registration Form
Membership Roster

If you have questions regarding the registration process, please feel free to contact the Office of Student Life, 523-5181, or stop in room 105 of the University Union. 

 

THE BASICS ASSOCIATED WITH REGISTRATION

Existing student organizations need to re-register annually with Student Life. During the registration process we request an updated  registration application form, a membership roster, and updated constitution/by-laws.  Keep in mind that members must have a 2.00 grade point average and officers must have a minimum 2.25 grade point average.

When your re-registration materials are complete, the Student Life will review, sign, and file them in our office and update the information about your organization on our website.  You do not have to go before ASNAU for approval during the re-registration process, provided you re-register annually.  Please notify our office as soon as possible of any officer or advisor changes.  Download the Change of Officer/Advisor Form.

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New student organizations must be approved by ASNAU, your student government. Student Life collects the materials for new organizations and provides this information to ASNAU. The ASNAU organization liaison will contact you and let you know when the Senate vote will take place. It is required that an organization representative attend this particular meeting.  Once ASNAU votes to approve your organization, it is then forwarded to Student Life for final approval.  When Student Life approves the application, then and only then, does the organization become a registered student organization at Northern Arizona University.  Your materials will be signed and filed in the Student Life office. Initially, your organization must have 12 or more student members with a common purpose. Members must have a minimum Northern Arizona University cumulative grade point average of 2.00.  Officers can be included in the membership list, however, they must have a minimum Northern Arizona University cumulative GPA of 2.25.  You will need to submit a copy of your constitution and by-laws. Click here for a Sample Constitution to aid you in writing drafting your constitution should you need help. Check our list of currently registered clubs and organizations to assure that there is not an organization already out there with the same purpose/mission..

Student Life publishes a Student Organization Guidebook (under construction) which contains policies and procedures that may be helpful to all organizations and to those considering starting a new organization.  The Guidebook can be obtained by visiting the Office of Student Life (available soon). 

If you fail to re-register in a timely manner, your organization may not be included in the first edition of the Student Organization Directory or other publications we provide to students and guests.

        HINTS FOR A SUCCESSFUL REGISTRATION

• Registered organizations may use the Northern Arizona/NAU name in identifying their organization, so long as they use the word "CLUB" or "STUDENT ORGANIZATION" in their name as well.  The word "TEAM" may not be used. 
• Please provide complete information for each officer (i.e. name, title, address, phone, and e-mail).
• When completing the form, please print all information in a readable manner.
• Each officer must initial next to his/her name on the form in order to give the Office of Student Life permission to disclose his/her current class standing and GPA to both the organizational advisor and to the organization's president.  This is done only for the purpose of officer eligibility, which effects the registration status of the organization.
• New organizations must submit a roster of at least two officers and ten other members.  All of these students must initial next to their names and identification numbers in order to give the Office of Student Life permission to disclose their current class standing and GPA to organizational advisors and organization presidents.  This is done only for the purpose of officer eligibility, which effects the registration status of the organization.
• We will print the president and advisor's name, phone number, e-mail address, and the club box number given to us in our Club and Organization Directory.  Please notify our office if you wish not to be included in the directory or if you wish another officer to be listed.
• We cannot accept your registration application until all information is complete and all the appropriate signatures have been obtained.  These signatures include the President, Treasurer, Advisor, Coordinator of Club Sports (if applicable), Coordinator of Greek Life (if applicable), Coordinator of Multicultural Organizations (if applicable) and Residence Hall Director (if applicable).