Comptroller's Office
 Policies and Procedures Manual

Effective: 01/01/2000
Revised: 05/17/2013 

CMP 104: Amounts Due to NAU


Purpose

To collect amounts due to NAU on a timely basis


Sources

Arizona Revised Statutes § 23-352
University policy

Policy

From time to time, members of the university community incur debts to the university either through non-payment for university services or processing errors, that must be repaid to the university. These include amounts for payroll that are inadvertently paid due to error and misuse of university procurement and travel cards. Employees must make timely payments for any amounts due.

Individual departments are responsible for monitoring payroll budgets. If an amount is overpaid and recovered within the same fiscal year, the amount recovered will be re-deposited to the department account from which the payroll expense was incurred. If the amount is recovered in a subsequent year, the amount will be deposited to general revenue.

Individuals may not receive travel advances, purchase parking decals, register for classes or receive tuition waivers if they have past-due balances owing NAU.

Individuals owing large amounts may request voluntary payroll deductions if an agreed upon amount is approved by the Student and Departmental Account Services (Student Accounts).

The university may, by state statutes, deduct the past-due amount from an individual’s pay.

Beginning at 30 past due, interest charges will be assessed at 10% based on state statute or 18% on signed contracts. If amounts owed exceed approximately 120 days past due, the university use all legal methods to recover amounts owed including the Arizona Attorney General, our local NAU attorney, collection agencies and the Arizona state tax set-off program. Collection charges will be added to the account and will be the responsibility of the debtor. If a court ordered judgment occurs, attorney fees will also be assessed.

Payroll checks not cashed with 120 days are considered unclaimed property and will be turned over to the State Department of Revenue to be held according to Arizona statute.


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